Blue Light Monitoring and Armed Response (Proprietary) Limited

(Registration number: 1998/019765/07)

Manual in terms of section 51 of the

Promotion of Access to Information Act, 2 of 2000

Section 51 Manual of Blue Light Monitoring and Armed Response (Proprietary) Limited

(Registration number: 1998/019765/07)

1. Introduction

Blue Light Monitoring and Armed Response (Proprietary) Limited ("Blue Security") is Durban’s number one security company. Blue Security is a privately owned Durban based business that specialises in the sales, installation and monitoring of intruder detection systems and the provision of armed response services to the greater Durban area.

2. Contact particulars

Head of business : P J M Anderson

Postal address : P.O. Box 2007, Pinetown, 3600

Physical address : 48 Kings Road, Pinetown, 3610

Telephone number : (031) 717 5050

Fax number : (031) 763 4121

Information officer : Darryn Le Grange

E-mail address : This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Website : www.bluesecurity.co.za

3. Guide in terms of section 10 of The Act

In accordance with Section 10 of the Act, the South African Human Rights Commission (SAHRC) has published a Guide containing information reasonably required by a person wishing to exercise or protect any right contemplated in terms of the Act. This Guide appears on the SAHRC's website and a copy may be obtained in all official languages, from:

The South African Human Rights Commission
Promotion of Access to Information Act Unit
Research and Documentation Department
Private Bag 2700 Houghton 2041

Telephone : (011) 887 3600
Fax : (011) 887 3601
Website : www.sahrc.org.za
Email : This e-mail address is being protected from spambots. You need JavaScript enabled to view it

4. Facilitation of a request for access to information

Information which is not readily available as indicated in this manual, may be requested in accordance with the procedure prescribed in terms of the Act. Copies of the prescribed forms to be completed for submitting a request, are available from Blue Light Monitoring and Armed Response (Proprietary) Limited.

5. Information available in terms of other legislation

Information is available in terms of certain provisions of the following legislation:

5.1 Basic Conditions of Employment Act 75 of 1997
5.2 Companies Act 71 of 2008
5.3 Compensation for Occupational Injuries and Health Diseases Act 130 of 1993
5.4 Consumer Protection Act 68 of 2008
5.5 Electronic Communications and Transactions Act 25 of 2002
5.6 Employment Equity Act 55 of 1998
5.7 Financial Intelligence Centre Act 38 of 2001
5.8 Income Tax Act 58 of 1962
5.9 National Credit Act 34 of 2005
5.10 Occupational Health and Safety Act 85 of 1993
5.11 Prevention of Organised Crime Act 121 of 1998
5.12 Promotion of Access to Information Act 2 of 2000
5.13 Skills Development Levies Act 9 of 1999
5.14 Skills Development Act 97 of 1998
5.15 Unemployment Contributions Act 4 of 2002
5.16 Unemployment Insurance Act 63 of 2001
5.17 Value Added Tax Act 89 of 1991
5.18 Firearms Control Act 60 of 2000

6. Information automatically available

The following categories of records are automatically available for inspection, purchase or photocopying:

6.1 Newsletters
6.2 Pamphlets / Brochures
6.3 Marketing and promotional material
6.4 www.bluesecurity.co.za

7. Information available in terms of The Act

The subjects on which the business holds records and the categories on each subject are as listed below. Please note that a requestor is not automatically allowed access to these records and that access to them may or must be refused in accordance with sections 62 to 69 of The Act.

7.1 Accounting records

7.1.1 Annual financial statements and working papers
7.1.2 General ledger
7.1.3 Subsidiary ledgers (receivables, payables, etc.)
7.1.4 Bank statements, cheque books, cheques
7.1.5 Customer and supplier statements and invoices
7.1.6 Deposit slips
7.1.7 Cash books and petty cash books
7.1.8 Fixed asset register
7.1.9 Tax returns and assessments
7.1.10 VAT returns
7.1.11 Lease or instalment sale agreements
7.1.12 Budgets and business plans
7.1.13 Insurance records
7.1.14 Investment records
7.1.15 Auditor's reports
7.1.16 Inventory records (including stock take)
7.1.17 Systems documentation
7.1.18 Management reviews
7.1.19 Capital expenditure
7.1.20 Credit agreements
7.1.21 Record of loans to related parties

7.2 Auditors

7.2.1 Correspondence

7.3 Health and Safety

7.3.1 Register, record of earnings, time worked, payment and particulars of all employees
7.3.2 Emergency response plans
7.3.3 Records of incident reported at work
7.3.4 Safety management systems, data and audits

7.4 Information Technology

7.4.1 Agreements
7.4.2 Client database
7.4.3 Disaster recovery processes and procedures
7.4.4 Hardware
7.4.5 Internet
7.4.6 Intranet
7.4.7 Licenses
7.4.8 Systems support, programming and development
7.4.9 LAN Installations
7.4.10 Operating systems
7.4.11 Software packages
7.4.12 Telephone exchange equipment
7.4.13 Telephone lines, leased lines and data lines
7.4.14 ISO 9001 audits

7.5 Insurance

7.5.1 Claim records
7.5.2 Insurance policies

7.6 Intellectual Property

7.6.1 Registered trademark

7.7 Legal, Agreements and Contracts

7.7.1 Agreements with contractors, suppliers and clients
7.7.2 Agreements with customers
7.7.3 Agreements with shareholders, officers or directors
7.7.4 Complaints, pleadings, briefs and other documents pertaining to actual, pending or threatened litigation, arbitration or investigation
7.7.5 Material licenses, permits and authorisations
7.7.6 Contracts, including lease agreements and finance agreements
7.7.7 Restraint agreements
7.7.8 Consumer Protection Act - disclosure by intermediary: information provided to a consumer
7.7.9 Consumer Protection Act - disclosure by intermediary: written instructions to consumer

7.8 Personnel Records

7.8.1 Arbitration awards
7.8.2 Attendance register
7.8.3 Disciplinary records
7.8.4 Employee evaluation and performance records
7.8.5 Employee information records
7.8.6 Employee loans
7.8.7 Employee remuneration
7.8.8 Employee date of birth
7.8.9 Employment contracts
7.8.10 Employment equity plan
7.8.11 Group life
7.8.12 Health and safety records
7.8.13 Incentive schemes
7.8.14 IRP 5 and IT 3 certificates
7.8.15 Letters of appointment
7.8.16 Leave applications
7.8.17 Maternity leave policy
7.8.18 Medical aid records
7.8.19 Organisational design
7.8.20 Payroll
7.8.21 Particulars of each employee
7.8.22 Personnel files
7.8.23 Policies and procedures
7.8.24 Provident fund information
7.8.25 Recruitment and appointments
7.8.26 Salary slips and wage records
7.8.27 Study assistance schemes
7.8.28 Time records
7.8.29 Training and development
7.8.30 UIF, PAYE and SDL returns
7.8.31 Workmen's Compensation documents

7.9 Sales and Marketing

7.9.1 Brochures, newsletters and marketing material
7.9.2 Service and product information

7.10 Statutory Company Records

7.10.1 Annual Statutory Returns
7.10.2 Certificate of Change of Name
7.10.3 Certificate of Incorporation
7.10.4 Certificate to Commence Business
7.10.5 Memorandum of Incorporation and alterations / amendments
7.10.6 Notice and minutes of shareholders' meetings
7.10.7 Minutes of directors' meetings
7.10.8 Register of Allotments
7.10.9 Register of company secretary and auditors
7.10.10 Register of debenture holders and mortgages
7.10.11 Register of directors and officers
7.10.12 Register of directors' shareholding
7.10.13 Register of past directors
7.10.14 General resolutions
7.10.15 Special resolutions
7.10.16 Shareholders' agreements
7.10.17 Shareholders' register
7.10.18 Registration certificates : SAIDSA and PSIRA

7.11 Tax

7.11.1 Income tax returns
7.11.2 Provisional tax returns
7.11.3 Tax assessments
7.11.4 Documents relating to objections and appeals
7.11.5 Records relating to taxable gain or assessed capital loss
7.11.6 VAT documents

8. Requesting procedures

Any person wishing to access any of the above categories of information or records, must complete the necessary request Form C. These forms are available from:
· the information officer at the offices of Blue Light Monitoring and Armed Response (Proprietary) Limited;
· the SAHRC website - www.sahrc.org.za;
· the Department of Justice and Constitutional Development website - www.doj.gov.za

The completed request form must be sent to the address or fax number provided in this manual, and marked for the attention of the Information Officer.

There is a prescribed fee (payable in advance) for requesting and accessing information in terms of the Act. Details of these fees are contained in the request form.

A requestor may also be called on to pay the addtional fees prescribed by regulation for searching for and compiling the information requested, including copying charges.

It is important to note that access is not automatic. The requestor must identify the right they are seeking to exercise or protect and explain why the record requested is required for the exercise or protection of that right.

9. Availability of the Manual

Copies of this manual are available for inspection, free of charge, at the offices of Blue Light Monitoring and Armed Response (Proprietary) Limited, from the South African Human Rights Commission and at www.bluesecurity.co.za.